Mail the Right Homeowner
Before They Renew.
Home insurance renewal dates are public data. SendMailr puts your mailer in their hands 30–60 days early—every day, automatically.
Most homeowners auto-renew without shopping around—because no one reached them at the right moment. With SendMailr, you do. Set up your territory once and the system mails new prospects automatically, every single day, as their renewal window opens.
The Opportunity Most Agents Miss
Home insurance renewal dates are tied to property records—often publicly available or purchasable. That means you can know, in advance, exactly which homeowners in your area are approaching their renewal window. SendMailr turns that data into a daily, automated outreach machine.
Know the Renewal Date
Property and insurance data tells you when a homeowner's policy is up. You have a 30–60 day window before they auto-renew with whoever they already have.
Reach Them at Peak Receptivity
A homeowner comparing rates is the most receptive they'll ever be to a new quote. A letter or postcard in their mailbox at that exact moment gets opened.
Do It Every Day, Automatically
Set up once. Every day the system identifies who's entering their renewal window and sends a fresh mailer—no manual work, no checking spreadsheets.
Pick the Approach That Fits Your Workflow
Whether you want fully automatic daily sends, a one-time campaign from a purchased list, or event-triggered sequences—SendMailr has a mode for it.
Territory Campaign — Daily Auto-Send
“Target the right addresses—then let the system handle production and delivery.”
Define your territory (ZIP codes, counties, or a custom area). Load your renewal date data. The campaign runs every day—automatically identifying which homeowners in your area are 30–60 days from renewal and printing and mailing them a personalized letter or postcard. You do nothing after setup.
Upload a List — Mail Immediately
“Your list, your creative, we print and mail.”
Have a purchased lead list or CRM export with renewal dates already in it? Upload it as a CSV. Set the send window (e.g. mail anyone whose policy renews in the next 45 days) and we produce and deliver within days. Repeat next month with an updated list.
Event Triggers — Multi-Touch Sequence
“Stay in the mailbox automatically—so clients don't forget you.”
Import your contacts with their policy renewal dates and set up a multi-touch sequence: a postcard 60 days out, a personalized letter 30 days out, and a follow-up 15 days out. Each touch goes out automatically on the right day, for every contact in your list, year after year.
Everything You Need to Intercept Renewals
AI-Personalized Letters
Every letter is written for that recipient—their address, their renewal context. AI generates personalized copy at scale without you writing a word.
Daily Automated Sends
Once your campaign or event triggers are configured, new mailers go out every day to prospects entering their window. No manual intervention.
Delivery Tracking Per Piece
Know exactly which prospects received their mailer—so your team can follow up by phone on the right day.
QR Code Quote Links
Add a QR code linking to your quote form or landing page. See which recipients scan and request a quote—warm leads, identified automatically.
Postcards & Letters
Postcards for awareness and recall; letters for personal, professional outreach. Mix formats across your sequence for maximum impact.
Renewal Date Precision
Set your send window: 60 days out, 45 days, 30 days. Control exactly when each piece reaches the prospect relative to their renewal.
Up and Running in Three Steps
From zero to daily automated renewal outreach in an afternoon.
Load Your Renewal Data
Upload a CSV of homeowners with their policy renewal dates, or connect a territory campaign using renewal data from your source. Any U.S. address with a date works.
Design Your Mail Piece
Choose a postcard or letter. Upload your agency branding, add a personalized AI-written message, and set your QR code to link to your quote form.
It Runs Automatically—Every Day
Approve the campaign. From that point, the system checks daily for new prospects entering their renewal window and mails them without any input from you.
Frequently Asked Questions
How do I get the renewal date data for homeowners in my area?
Renewal date data is available from insurance data providers and list vendors who compile it from property records and policy filings. You can also build it over time from your own quoted prospects. Once you have a CSV with names, addresses, and renewal dates, SendMailr handles everything else.
What does "daily automated sends" mean exactly?
Once your campaign is live, the system checks every day for contacts whose renewal date falls within your configured window (e.g. 45 days from today). Anyone who qualifies gets a mailer produced and sent that day—without you doing anything. New homeowners entering the window automatically get added to the queue.
Can I set up multiple touches—postcard at 60 days, letter at 30 days?
Yes. Using the event-triggered recurring mail feature, you can set up a sequence of pieces per contact, each triggered a specific number of days before their renewal date. Each touch can have its own design and message.
What if I just have a purchased lead list with renewal dates—no territory campaign?
That's the Upload & Send use case. Upload your CSV, set which recipients fall in the window you want to mail now, approve the order, and we produce and deliver within days. Repeat next month with a fresh list.
Do you deliver outside the U.S.?
No. SendMailr delivers to U.S. addresses only.
Can I track which mailers led to a phone call or quote request?
Add a QR code to any piece linking to your quote form or a tracked landing page. You'll see scan counts per campaign and per recipient in your dashboard—those are your warm leads.
Is there a minimum number I need to send?
No minimums. You can mail 10 prospects or 10,000. Pricing is per piece and shown clearly before you approve any send.
Reach Homeowners Before They Renew—
Starting Today
Set up a territory campaign or upload your first renewal list. The system mails automatically every day—you focus on quoting the leads that respond.
Start Sending FreeU.S. addresses only · Clear per-piece pricing · No contracts