Patient Reminders That Arrive in the Mailbox
Recall and reactivation mail without juggling printers and postage, with trackable sends from one dashboard.
Patients who haven't scheduled in 12–18 months respond to physical mail at higher rates than email. SendMailr makes recall campaigns easy: upload your list, choose your design, and we print, mail, and track delivery.
Who This Is For
Dental practices running annual recall and hygiene reminder campaigns to bring patients back in.
Medical offices sending appointment reminders, annual exam notices, or health screening postcards.
Multi-location practices that need a consistent, trackable patient communication system without a print shop.
How SendMailr Helps
From design to doorstep—here's what the platform does for you.
Recall Campaigns Made Easy
Upload your overdue patient list, choose a postcard or letter, and send. Track which patients received mail so your front desk knows who to follow up on.
Reactivation Mailers
Target patients who haven't been seen in 6, 12, or 18+ months with a personalized letter or postcard inviting them back, without any manual sorting.
Recurring Annual Programs
Set up annual exam or cleaning reminders tied to each patient's last visit date. Mail goes out automatically on schedule.
Everything Included
Recall postcards & letters
Choose the format that matches your practice brand: postcards for quick reminders, letters for personal outreach.
Personalized copy
Address each patient by name. AI can generate personalized letter copy for each recipient when enabled.
Delivery tracking per patient
Know which patients received their reminder, useful data for your front desk follow-up calls.
QR code scheduling
Add a QR code linking patients directly to your scheduling page. Track who scanned and booked.
No minimum order
Send to 50 overdue patients or 5,000. No minimums, clear per-piece pricing.
U.S. nationwide delivery
Multi-location practices can mail from a single dashboard across all locations.
How It Works
Three simple steps from first touch to mailbox.
Upload Your Patient List
Export overdue or inactive patients from your practice management software as a CSV. Upload it directly to SendMailr.
Choose Your Reminder Format
Pick a postcard or letter, upload your practice artwork, or let AI draft a personalized recall letter for each patient.
We Print, Mail, and Track
Your recall mailers are produced and sent. View delivery status per patient in your dashboard.
Frequently Asked Questions
What format works best for recall campaigns?
Postcards are cost-effective for high-volume recall. Letters work well for reactivation or higher-value patients where a personal tone matters more.
Can I personalize letters with each patient's name?
Yes. Names and other merge fields are substituted automatically for every recipient.
Do you deliver outside the U.S.?
No. SendMailr delivers to U.S. addresses only.
How do I know if a patient received their reminder?
Each mailing shows a delivery status (created, in production, mailed, in transit, delivered) so your front desk can prioritize follow-up calls to patients who received mail.
Is this HIPAA-compliant?
SendMailr is a print-and-mail platform. Consult your compliance officer about what patient data can appear on outgoing mail under your practice's policies.
Can I run campaigns for multiple office locations?
Yes. You can manage multiple campaigns in one account: one per location or by patient segment.
Bring Patients Back With a Real Letter
Upload your recall list and we'll have your postcards or letters in the mail, with tracking so you know they arrived.
U.S. addresses only · Clear per-piece pricing · No contracts